Overview
KeeperCase is a comprehensive quotation and cost management system built for a specialized manufacturer of flight cases and official Nanuk case reseller. The system transforms their spreadsheet-based workflow into a centralized, efficient platform for managing costs, creating quotations, and tracking customer orders.
The Challenge
The company struggled with scattered information across multiple spreadsheets, making it difficult to maintain accurate pricing, track material costs, and generate professional quotations quickly. Each quote required manual calculations and cross-referencing multiple files, leading to errors and inefficiencies.
Our Approach
We built a custom ERP-lite system that centralizes product catalogs, material costs, and pricing logic. The platform automates quotation generation, tracks inventory, and maintains a complete history of customer interactions. The interface was designed for craftsmen, not accountants, intuitive and focused on their daily workflow.
Key Features
- Automated quotation generation with real-time cost calculations
- Centralized product catalog with Nanuk official inventory
- Material cost tracking and price history
- Customer relationship management with quote history
- PDF export for professional quotations
- Multi-user access with role-based permissions
Results
The system is now the central hub for all quotations and customer management. Quote generation time reduced from 30+ minutes to under 5 minutes. The team can now track profitability per project and maintain consistent pricing across all customers.