Overview
KeeperCase is a quotation and cost management system built for a specialized manufacturer of flight cases and official Nanuk case reseller. It replaces a spreadsheet-based workflow with one platform for costs, quotations, and customer orders.
The Problem
The company struggled with scattered information across multiple spreadsheets, making it difficult to maintain accurate pricing, track material costs, and generate professional quotations quickly. Each quote required manual calculations and cross-referencing multiple files, leading to errors and inefficiencies.
What We Built
We built a custom ERP-lite system that centralizes product catalogs, material costs, and pricing logic. The platform automates quotation generation, tracks inventory, and maintains a complete history of customer interactions. The interface was designed for craftsmen, not accountants, intuitive and focused on their daily workflow.
Key Features
- Automated quotation generation with real-time cost calculations
- Centralized product catalog with Nanuk official inventory
- Material cost tracking and price history
- Customer relationship management with quote history
- PDF export for professional quotations
- Multi-user access with role-based permissions
Result
The system is now the central hub for all quotations and customer management. Quote generation time reduced from 30+ minutes to under 5 minutes. The team can now track profitability per project and maintain consistent pricing across all customers.